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+# Bus Portal – User Guide
+
+## Accessing the Bus Portal
+
+The bus management system is available at:
+
+https://busportal.echucacollege.vic.edu.au
+
+### Logging In
+- Log in using your **@echucacollege.vic.edu.au** email address
+- Only authorised staff accounts can access the admin system
+
+## Getting Access to the System
+
+Access to the Bus Portal is restricted.
+
+Normal staff **do not automatically have access** to the system.
+
+### Requesting Access
+- A user account must be created by an **Admin user**
+- Accounts are created using the staff member’s **@echucacollege.vic.edu.au** email address
+
+If you cannot log in, contact an Admin user to request access.
+
+### Creating a New User (Admin Only)
+1. Log in to the admin system
+2. Go to **Users**
+3. Select **Add User**
+4. Enter the staff member’s school email address
+5. Save the user and continue editing
+6. Assign the appropriate permissions and personal details
+7. Save the user
+
+Once created, the user will be able to log in using their school email using SSO.
+
+**Note:**  
+Only users with Admin permissions can create or manage user accounts.
+
+---
+
+## Exporting Roll Information
+
+The system allows exporting of:
+- Emergency contacts
+- Bus rolls
+- Bus route details
+
+### Quick Export (All Routes)
+- Use the shortcut buttons in the **top-right corner** to quickly generate reports.
+- This exports all route information at once
+
+### Exporting Selected Buses
+1. Go to **Buses**
+2. Select one or more buses
+3. Open the **Actions** dropdown
+4. Choose **Export desired information to scoped bus routes**
+5. Download the generated file
+
+---
+
+## Viewing a Bus Roll on a Specific Date
+
+You can view the roll for a bus route on a past or future date.
+
+1. Go to **Buses**
+2. Select the required bus routes
+3. Open the **Actions** dropdown
+4. Choose **Show bus roll on date**
+5. Enter the desired date
+6. Select **Generate**
+
+The system will display the bus roll for the selected date.
+
+---
+
+## Sending SMS Messages
+
+SMS messages can be sent to parents and emergency contacts.
+
+### Testing SMS
+- A test SMS function is available on the **Settings** page
+
+### Sending SMS to Bus route traveller contacts
+1. Go to **Buses**
+2. Select one or more buses
+3. Open the **Actions** dropdown
+4. Choose **Send SMS**
+
+### Sending SMS to individual traveller contacts
+1. Go to **Travellers**
+2. Select one or more travellers
+3. Open the **Actions** dropdown
+4. Choose **Send SMS**
+
+### Message Options
+- Choose whether to send to:
+  - Parents
+  - Emergency contacts
+  - Both
+- Enter your message and send
+
+**Note:**  
+If the same contact appears multiple times (for example, a parent with multiple travellers), **only one SMS will be sent**.
+
+---
+
+## Creating a Traveller
+
+Travellers represent students who travel on a bus route.
+
+### Creating a New Traveller
+1. Go to **Travellers**
+2. Select **Add Traveller**
+3. Enter the traveller’s details
+4. Assign family and route information as required
+5. Select **Save**
+
+### Creating a Traveller by Cloning
+If a traveller belongs to the same family or uses the same route as an existing traveller, cloning can be used.
+
+1. Go to **Travellers**
+2. Open an existing traveller’s profile
+3. Select **Clone**
+4. Review the pre-filled details
+5. Update any information specific to the new traveller
+6. Select **Save**
+
+Cloning will pre-fill:
+- Family details
+- Route information
+
+### Active Status and Address Information
+
+The following fields **cannot be edited directly** on the traveller record:
+- Active status
+- Address information
+
+These fields are automatically managed based on:
+- Assigned route
+- Family details
+
+To update this information, edit the relevant **family** or **route** record instead.
+
+---
+
+## Changing or Removing a Traveller’s Bus Route
+
+Travellers may have one or more bus routes assigned.
+
+### Ending an Existing Route
+
+To change a traveller’s bus route or remove them from a route:
+
+1. Open the traveller’s profile
+2. Locate the existing route assignment
+3. Set an **End Date** on the current route
+4. Save the record
+5. Add a new route if required
+
+An existing route **must have an end date** before a new route is added.
+
+This ensures route history is preserved and avoids overlapping or conflicting assignments.
+
+---
+
+### Traveller Active Status
+
+A traveller is considered **active** if:
+- They have one or more routes **without an end date**, or
+- The current date falls **within the route start and end dates**
+
+If all assigned routes have ended, the traveller will be marked as inactive.
+
+---
+
+### Multiple Routes
+
+Travellers may have **multiple active routes at the same time**.
+
+This is supported for cases where a traveller:
+- Uses different buses on different days of the week
+- Travels on both a bus and a shuttle service
+
+Each route is evaluated independently based on its date range.
+
+---
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